HR Generalist
Greater New York City Area, US – Public Relations and Communications
Posted June 12, 2015 at 02:50PM from LinkedIn http://ift.tt/1e0jAax
Purpose of Role
MWW has an opportunity for HR Generalist (Employee Relations) to join the Human Resources team. The purpose of this position is to ensure transparent communication within the HR department, outbound to other departments, practice areas and offices throughout the agency and with employees at all levels. Additional, the role will serve to provide innovative and informative resources that support, engage and inspire all personnel.
New Hire Process:
- Create new hire packet and send to offices
- Confirm new hire checklist is completed before new hires first day
- Collect and manage new hire documentation (ensuring I-9 Compliance)
- Create and send each new hire “Welcome”email
- Add new hires to Intranet and Navex (E-Learning System)
- Create and ensure the new hire’s direct supervisor sends the internal Welcome Email
Performance Management:
- Send monthly email to employees for completion of performance review
- Follow up with employees and managers who have not completed form
- Add completed performance review forms to employee file, e-file, and ADP
Training and Development:
- Matter More University
- Help create course curriculum each semester
- Schedule and implement courses on a bi-monthly basis
- Maintain sign in sheets for attendance
- Send survey after each course for feedback
- Adjust course material as needed based on feedback of employees
- Give credits to participants for courses attended
- Add all course credits earned to ADP
- Add all PowerPoints, audio recordings, and misc. training materials to the Knowledge Center
- Misc. Boot Camps
- Research and upload articles for Knowledge Center and keep all information up to date and relevant
- Run conference calls for Administrative and Support Staff
Events Management:
- Coordinate and host monthly Happy Hours
- Coordinate Benchmarking Trips for College Students to see and experience MWW culture
- Organize and host employee specific celebrations
- Organize and plan Year End Awards for the agency including collecting and organizing all nominations, ordering trophies, gift cards, etc.
- Plan misc. general and holiday events
Employee Relations and Compliance:
- Make sure all new hires complete Navex (E-learning) for compliance within first 30 days of hire
- Maintain Employee Directory for an up to date list of current employees on the intranet
- Track all winners of monthly Matter More Awards
- Run the MWW Alumni Association through Linkedin
Corporate Social Responsibility:
- Assist with the implementation of the agency’s annual CSR plan
- Good Matters Events
- Coordinate Tools for School Drive with YCS and implement drive in three office locations
- Coordinate Flu Shots for MWW offices
- Coordinate volunteers for Center for Food Action to help families in need during the Thanksgiving season
- Update Healthy Living section of the intranet monthly and circulate the corresponding monthly email
- Coordinate monthly fun activities for employees
Human Resources:
- Remove all employee access upon employee termination including:
- Move E-File from Active to Inactive
- Move I-9 from Current to Termed Employee Binder
- Remove from Navex E-learning system
- Remove from Intranet and Employee Directory
- Maintain compliance posters in all offices
HRIS
- Pull and create reports through ADP for active employee lists, promotion, birthdays, and anniversary reports
- Responsible for creating and maintaining ADP portal updates for the following:
- Gift cards/Rewards
- Matter More Award
- Matter More University
- Performance Reviews
Organizational Development:
- Develop and implement Business Continuity and Disaster Plan for all offices and keep the plan up to date
- Participate in weekly calls
- Continuously work to improve Office Services and IT processes
- Participate in Pre-Merger Planning
- Additional special projects as they arise
Associateship/Internship Program:
- Coordinate and run associate program for Summer, Fall, and Spring semesters
Promotional Items:
- Design and order promotional items as needed
- Keep inventory of promotional items
Ad Hoc:
- General project management
- Create all company promotion emails
- Work with MWW Marketing to run programs such as the Instagrammers
- Create SOPs as needed
No salary provided
Posted June 12, 2015 at 02:50PM from LinkedIn http://ift.tt/1e0jAax
