Office Coordinator
San Francisco Bay Area, US – Human Resources, Events Services, Facilities Services
Posted June 01, 2015 at 07:00PM from LinkedIn http://ift.tt/1QqIn9b
LaunchSquad is a multi-disciplinary communications firm committed to producing the best possible results for companies we love. Together, we build creative PR, social media and original content programs for some of the most innovative start-up and mid-stage technology, consumer lifestyle and media companies around. Currently, we’re looking for an Office Coordinator to help us continue to make LaunchSquad a great place to work for all our talented Squadders.
The Office Coordinator will be responsible for owning and driving the day-to-day operations of LaunchSquad’s 75-person SF office. From greeting guests and responding to employee requests to planning company events and coordinating and managing facility changes, the Office Coordinator is critical in our efforts to exceed people operations needs while continuing to uphold our core company values and culture. In this role, the Office Coordinator will work closely with LaunchSquad’s senior team and report directly to the Senior Vice President of Finance and Operations.
The right candidate for this position has a history of owning projects and executing relentlessly to exceed expectations or improve upon what’s been done before. The Office Coordinator’s ideas are just as important as their completed work and we’ll be relying on him or her to anticipate our needs and make proactive recommendations around goals and objectives. Overall, we’re looking for a positive, solutions-oriented, self-motivated individual who thrives in a fast-paced environment and adapts well to change. If you think you’re the right candidate for this opportunity, we’d love to hear from you.
Responsibilities include, but are not limited to:
- Manage day-to-day office needs ensuring employee happiness and productivity
- Greet guests, answer in-bound phone calls and manage conference room bookings and any important business development meeting preparations from IT to catering
- Plan and execute all employee events and activities aligned around LaunchSquad’s values and goals: birthdays, anniversaries, holiday parties, seasonal events etc.
- Work directly with third party IT experts to facilitate weekly support requests, troubleshooting one-off problems, inventory equipment and plan long-term IT upgrades and projects
- Purchase office supplies, including building new & existing vendor relationships, and implement supply display and access systems as needed (kitchen, facilities, IT, etc)
- Plan and execute any office moves, office redesigns or new space planning needs that come up across the company
- Assist the accounting team with account receivables and account payables, American Express reconciliation, senior team expense report production
- Act as the liaison between the property management and/or landlords regarding overall building maintenance
- Help with general administrative projects as assigned
Competitive
Posted June 01, 2015 at 07:00PM from LinkedIn http://ift.tt/1QqIn9b
